ANNEX B

[Date]

RPD File No.:
CIC Client ID No.:

[Name of claimant’s counsel; if no counsel, this letter should be addressed to the claimant.]
[Address]

Dear [ Mr. / Ms.] [last name]:

Subject: Rescheduling of hearing [or interview] with respect to the claim for refugee protection of [insert claimant’s name]

This is to advise you that the hearing [or interview] scheduled for [insert date] with respect to the above-mentioned claim for refugee protection has been postponed.

The Immigration and Refugee Board of Canada (IRB) has not yet received confirmation from the Canada Border Services Agency (CBSA) that security screening has been completed for the above-mentioned claimant. Under the IRB's Instructions Governing the Management of Refugee Protection Claims Awaiting Front-end Security Screening (updated February 15, 2006), the hearing [or interview] with respect to this claim has been rescheduled for [insert date – two to three months after the original date]. Please find attached a Notice to Appear advising you of the new hearing [or interview] date.

If security screening is not completed one week before the next hearing [or interview] date, the case will be postponed for a date at least 12 months after the claim was referred to the IRB. The IRB intends to hear the claim at that time regardless of whether CBSA has completed security screening.

The IRB recognizes that delays in security screenings can occur for any number of reasons and that they are not a reflection of the merits of an individual claim for protection, nor do they indicate a security concern. We regret any inconvenience this postponement may cause.

Yours truly,

[first name, name]
Case Management Officer

Att.

c.c.  - [claimant]
- [Minister’s counsel, if participating]
- [regional office of CBSA]

RPD.37.1 (February 2006)
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